April 26, 2018 – Annual Meeting

Whitehall Manor HOA Annual Community Meeting
Thursday, April 26th, 2018 – 7:00pm – C. C. Jones Community Center

Board Members in Attendance: Chris Boudreaux, Brian Alexander, Shawn Gukelberger, Brett Gantt,  Andy Doyle, Katey Pauls, Gary Lamach

Members Absent: None

Call to order 7:03.  Quorum Established.
April 27, 2017 meeting minutes read, nothing in question. Motion to approve. Seconded. The motion passed.

1. 1. Election of Board Members –
      1. Chris Boudreaux announced the election of 3 new Board members. Two members on the ballot: Amanda Fletcher and Michael Beahm. Nominations were taken from the floor. No other nominations were heard.  Amanda and Michael were elected by acclamation.
   2. Treasurer’s Report
      1. Brian Alexander presented the Balance sheet and discussed the 2018 budget. The Total Operating Funds balance is currently $23,753.71 while the Reserve Account balance is at $32,147.41.
      2. Detailed budget items were discussed, including the Reserve Fund change from last year.  This year’s increase in the Reserve Fund reflects no major capital projects from 2017.
      3. Discussed the social budget of $3000 that will fund the pool opening party, fall festival, and planned pop-up parties.
      4. A motion was made to ratify the budget. Seconded. The motion passed.
   3.  President’s Report: Accomplishments
      1.  Reviewed major pool improvements from 2016
         1. Expanded/new pool steps & in-pool benches
         2. New plaster surface and new tile for pool
         3. Pool cover purchased for the winter season
      2. Discussed the 2017 pool improvements
         1. Pool fob and locks updated to enable better tracking of people entering pool and better control of pool hours
         2. Added WiFi to the pool
      3. Discussed the successful pig pickin and chili cookoff from 2017
   4. Goals for 2018
      1. Additional pool improvements
         1. Repair and repaint pool house
         2. Remove grass from pool area and replace with concrete to increase seating area
         3. Landscaping improvements near the pool and entrance
         4. New pool furniture
         5. Signage – the theft of the parking signs last year was discussed including the fact that some of the design of the signs are required by the Apex Police Department in order to patrol the area.
         6. Security cameras
            1. To avoid future thefts or damage to the pool area, the Board has been considering installing two security cameras on flood light on the pool side and parking lot side of the pool house
            2. The conversion with attendees was generally supportive of the cameras as long as privacy concerns are being addressed
      2. Town SQ
         1. Our management company has a new app that integrates billing with other neighborhood features like forums, HOA forms, and potentially an internal website
         2. The Town SQ website was previewed by Chris.
      3. Reminders
         1. May 19th: pool opening
         2. June 9th: pool party where we’ll be grilling Boston butts

   ADJOURN 8:15 PM. Seconded. Motion carried.