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April 22, 2014 – Annual Meeting

Whitehall Manor HOA Annual Community Meeting

Monday, April 22, 2014 – 7:00pm – C. C. Jones Community Center

Board Members in Attendance: Chris Boudreaux, Mary Lou Jackson, Megan Alexander, Shawn Gukelberger, Brett Gantt

Board Member Absent: Kelly Catlett

Call to order 7:05

Quorum Established

April 29, 2013 meeting minutes read, nothing in question. Motion to approve. Seconded. The motion passed.

  1. Election of Board Members –
    1. MaryLou Jackson announced the election of 2 new Board members. Two members on the ballot: MaryLou Jackson and Kelly Catlett. Nominations were taken from the floor. Liam Keene was nominated to run.
  2. Treasurer’s Report
    1. Brett Gantt presented the Balance sheet. Then discussion of how the budget was planned for 2014. Year end for 2014 the Reserve Account had $26,072.54
    2. 2014 Budget was discussed. Question was raised on whether quotes are obtained. Bids for 2015 insurance will be solicited. 2014 Budget ratified.
  3. Committees
    1. Social – April
      1. Party to be planned for June
      2. Baskets are being delivered to new homeowners.
      3. Need volunteers
    2.  Communications
      1. Need volunteers
    3. Architectural – Chris Boudreaux
      1. Reminded everyone about the HOA website to download architectural approval forms and see the neighborhood standards document and please plan ahead so you have your approval before your start date
  4. Goals
    1. Brett Gantt discussed his involvement in getting the Greenway complete on Grappenhall for access. There is a grade issue that is causing it to be non ADA compliant and the money involved to comply is not in the town budget at this time. Brett will continue with this project.
    2. Eagle Scout is building 2 picnic tables for the pool area and the board will aid in installing slabs
    3. Brett is still working on getting information on the Henderson Holdings Property
    4. Board asked for volunteers to help with cost for enlarging the pool.
  5. Election Results
    1. MaryLou and Liam were nominated to run.

ADJOURN 7:50 PM. Seconded. Motion carried.