February 2, 2015

Whitehall Manor HOA Board of Directors Meeting

Monday, February 2, 2015 – 7:00pm – 1413 Applethorn Drive

Board Members in Attendance: Mary Lou Jackson, Chris Boudreaux, Shawn Gukelberger, Brett Ghant, Megan Alexander, Liam Keane

Board Member Absent: Wayne Buckley

HRW Representative: Vera Mason

Call to order 7:06

Quorum Established

Open Forum Attendee: none

1. Approval of Minutes – Nov. 24, 2014 Board of Directors Meeting minutes were approved. Motion for approval. Motion seconded. Motion carried.
2. Treasurer’s Report
   1. Operating Fund Balance (end of the year) – $17,082.88
   2. Reserve Cash Account – $31,662.00
   3. Total expenses are over budget $1,713.77
   4. Net Income is under budget $511.29
   5. Over budget $1,275.56
3. Management Report
   1. 1 homeowner is past due January 2014-January 2015. 7 homeowners past due for July 2014.
   2. 20 homes sold in 2014. 55 new homes since 2012.
   3. Whitehall Village hired HRW to manage the HOA. Brett will write welcome letter to them.
4. Committees
   1. Greenway – Greenway access paving is complete. Will add some minor landscaping and signage. A sign will state that the entrance is not ADA compliant.
   2. Social – Megan will transition signs and party supplies to Lauren Doyle, who will now head the Social Committee.
   3. Communications
      1. Website still in construction by Brett and a WHM homeowner. Updated Directory will be posted on the website under a password protected portion. Can debut website and demo password portion at the annual meeting.
      2. Welcome bags have been delivered to new neighbors
   4. Architectural – no ARCs submitted
   5. Pool
      1. The pool committee has not met. The rough estimates will be presented at the annual meeting
      2. Pool needs new drain covers and to be plastered/painted before pool season. Look into adding steps across the entire front of the pool and going to salt water
      3. Aluminum fence chosen to replace the wood ramp fence. Will be extended to meet with the black metal fence. Chris made motion. Mary Lou second. Motion carried.
5. New Business
   1. Swimming Pool – pool was discussed.
   2. Henderson Holding Lot – nothing to report
   3. Vacant Board Position through 4/2016 – Wayne Buckly resigned from the board. The board is looking to appoint a replacement.
   4. Parking – Community Police officer contacted about parking around an intersection
   5. Annual Meeting Date – April 21 or 28 at the CC Jones Building at 7:00

 

Next Board Meeting: Monday, March 23, 2015

Motion made to adjourn at 8:22. Seconded. Motion carried.