January 23, 2017

Whitehall Manor HOA Board of Directors Meeting

Monday, January 23, 2017 – 7:00pm – 1006 Cuddington Ct.

Board Members in Attendance: Chris Boudreaux, Mary Lou Jackson, Brett Gantt,  Shawn Gukelberger, Liam Keane

Board Member Absent: Brian Alexander

HRW Representative: Vera Mason

Call to order 7:11

Quorum Established

Open Forum Attendee: none

1. Approval of Minutes – November 28th, 2016 Board of Directors Meeting minutes were approved. Motion for approval. Motion seconded. Motion carried.
2. Treasurer’s Report
   1. Operating Fund Balance – $23,480.39.
   2. Reserve Cash Account – $16,588.54.
   3. Total expenses (year to date) are over budget $10,346.
   4. Net Income is under budget $4,432.27.
3. Management Report
   1. Discussed the late payments thus far.
4. Committees
   1. Social – Discussed the need to reevaluate the welcome basket process.  Discussed the initial details for the party including having a whole hog bbq.
   2. Communications – No updates.
   3. Architectural – No updates
   4. Pool
      1. With MaryLou leaving the neighborhood, we discussed the need to have a new person take over responsibilities for overseeing the pool maintenance.
5. New Business
   1. Discussed the logistics of building a paved path from the pool parking lot to the playset.  Because the Town of Apex is requiring additional inspection of that area if a paved path is built.  Final decision regarding the path wasn’t made, but the Board decided to explore using semi-permanent material in the construction of the path.
   2. Looked at the options for the replacement pool access system.   The two options discussed had significantly different costs, so the Board decided to pay a visit to sites using each system to further evaluate their pros and cons before deciding.
   3. Briefly discussed the Whitehall Reserve signage at one of the corners of the neighborhood.

Next Board Meeting: Monday, March 27th, 2017.

Motion made to adjourn at 8:30. Seconded. Motion carried.