Posted on by WHM HOA

July 16, 2018

Whitehall Manor HOA Board of Directors Meeting

Monday, July 16, 2018 – 7:00pm – 1002 Cuddington Ct.

Board Members in Attendance: Shawn Gukelberger, Katey Pauls, Michael Beahm, Amanda Fletcher, Gary Lamach, Andy Doyle

Board Member Absent: Jim Looney

HRW Representative: Vera Mason

Call to order 7:14

Quorum Established

Open Forum Attendee: none

  1. Approval of Minutes – May 18, 2018 Board of Directors Meeting minutes were approved. Motion for approval. Motion seconded. Motion carried.
  2. Treasurer’s Report
    1. Operating Fund Balance – $5,906.58
    2. Reserve Cash Account – $28,986.69
    3. Total expenses (year to date) $50,065.22 (over budget due to transfer to excess operating funds to reserves)
    4. Net Income is over budget $13, 484.22 ($10,000 transfer from operating to reserve account)
  3. Management Report
    1. 2 accounts haven’t paid
    2. 7 resales yet this year
    3. 97 owners have joined Town Square
    4. 12 people from Whitehall Village and Reserve joined pool
  4. Committees
    1. Welcoming Committee: People should be receiving welcoming bags. Included in bag is Living Magazine, Chamber of Commerce magazine, pizza coupons, bottle of wine, think apex sticker,  2 plastic cups and hand written card. 18 bags delivered going back so far from January 1st 2017. With new bags 22 bags total delivered. Still has 5 to deliver.
    2. Social: June party attendance was good.  Ideas for October party, possibly Oktoberfest-likely on October 20th. Budget in $1000 for this party.  Board approved $700 advance to social committee to Gary.  In addition pop up parties still an option throughout the year. Focus more on adult participation.
    3. Communications: No info at this time.
    4. Architectural: All projects are currently approved.  One house did repairs without HOA approval, will send letter give 4 weeks to comply and then call a hearing.
    5. Pool: Discussion of removing grass from pool area.  In progress to get tile replaced in pool.  Look at landscaping quotes to make sure we are still competitive.
  5. Business
    1. Donna Huckle fund to put a planter in by pool house, postponed til later this year.
    2. Discussion of sending letter to Town of Apex about notifications to homeowners before accessing and altering property for Peakway bridge.
    3. Many update on pool complete, need to get new first aid kit and window frosting.  More updates in progress.
    4. Discussion of having pool company take better care of the facilities including cleaning bathrooms better and testing pool water better. Tile in pool needs to be fixed.  Other repairs in discussion.
    5. Swing set for play ground in discussion. Board approved roughly $1,250.00.
    6. Discussion of removal of grass from the pool area, concrete pad for bike rack, creating an area behind pool house for storage or grill area.
    7. Shawn plans to donate material to create gutters on pool house.

Motion for approval. Motion seconded. Motion carried.

Next Board Meeting: Monday, Sept,17th 2018.

Motion made to adjourn at 8:43pm. Seconded. Motion carried.

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