July 24, 2017

Whitehall Manor HOA Board of Directors Meeting

Monday, July 24, 2017 – 7:00pm – 1006 Cuddington Ct.

Board Members in Attendance: Chris Boudreaux, Brett Gantt,  Shawn Gukelberger, Katey Pauls, Brian Alexander

Board Member Absent: Gary Lamach, Andy Doyle

HRW Representative: Vera Mason

Call to order 7:11

Quorum Established

Open Forum Attendee: none

Agenda items added: Pool sanitation, social media interactions

1. Approval of Minutes – May 22, 2017 Board of Directors Meeting minutes were approved. Motion for approval. Motion seconded. Motion carried.
2. Treasurer’s Report
   1. Operating Fund Balance – $15,720.92
   2. Reserve Cash Account – $15,171.55
   3. Total expenses (year to date) are under budget $2,799.37
   4. Net Income is under budget $3,252.47
3. Management Report
   1. 11 resales this year thus far
   2. Associa has added an app called Town Square.  The Board members have an action items to check out the app and add the information to the website.
   3. Discussed the need for the new path to be tamped down.
4. Committees
   1. Jenny Ross from the pool committee attended.  She discussed several incidents that have occurred at the pool, including the throwing of pool chairs in the pool.  Jenny suggested that a camera at the pool may deter some of the bad behavior.  Another issue brought up was the rules about kids at the pool without their parents.  We heard about some complaints about the pool size and a broken tile.
   2. Social committee: action item to contact Gary or Lauren about fall festival dates
   3. Possible website transfer to management company tabled until next spring
   4. Architectural committee has discussed
5. New Business
   1. Pool issues were discussed, including posting the appropriate numbers at the pool for the management company and pool cleaning company for sanitation issues.  An action item is to contact the pool company about signage for the pool and neighborhood management companies.  Another action item is to install a bulletin board at the pool to post the rules and other information about the neighborhood.  Further action items include buying new pool furniture, pool house fixes, joints in the concrete are rusted.
   2. Social media for the neighborhood was discussed with a focus on dog waste on yards.

Next Board Meeting: Monday, September 25th, 2017.

Motion made to adjourn at 8:44. Seconded. Motion carried.