March 26, 2018

Whitehall Manor HOA Board of Directors Meeting

Monday, March 26, 2018 – 7:00pm – 1006 Cuddington Ct.

Board Members in Attendance: Chris Boudreaux, Brett Gantt,  Shawn Gukelberger, Brian Alexander, Katey Pauls

Board Member Absent: Andy Doyle

HRW Representative: Vera Mason

Call to order 7:16

Quorum Established

Open Forum Attendee: none

1. Approval of Minutes – January 22, 2018 Board of Directors Meeting minutes were approved. Motion for approval. Motion seconded. Motion carried.
2. Treasurer’s Report
   1. Operating Fund Balance – $37,183.76
   2. Reserve Cash Account – $21,440.27
   3. Total expenses (year to date) are over budget $1,560.93
   4. Net Income is over budget $2,231.65
3. Management Report
   1. 7 accounts haven’t paid
   2. Pool opens May 19th
   3. No resales yet this year
   4. 73 owners have joined Town Square
   5. Discussed the April 26th annual meeting date at CC Jones
4. Committees
   1. Social: Spring fling party on June 9th
   2. Communications: Discussed changing the website to a scaled back version.  Brett will update the website before the annual meeting and leave the decision to the next secretary of the Board.
   3. Architectural: No requests.  Katey stated that several residents have privately messaged her asking about architectural rules, which she has forward to architectural committee.
   4. Pool: Need to confirm whether Pool Committee Jenny Ross is interested in serving as chair again this year.
5. New Business
   1. Pool signs were discussed.  The language on the signs is partially dictated by the Town of Apex to allow police to patrol the area.  The “No Overnight Parking” signs were installed because of bad behavior in the pool parking lot.  We decided to investigate smaller signs that are less invasive.
   2. Pool furniture was discussed.  Shawn stating that the Abbington pool chairs are being replaced and will investigate whether those can be given to us to use for this year.  Pool tables will need to be added/replaced as well.  Will purchase the tables after measuring the new concrete installation.
   3. Pool cameras were discussed.  The issue is that we’ve had vandalism at the pool overnight.  We decided to install purchase camera/floodlight combos for the pool area and parking lot.
   4. Pool house paint was discussed.  The decided on a satin type with a blue-gray color.
   5. Pool landscaping was discussed.  We approved removal of the junipers inside the pool and near the parking lot.
   6. Pool pavement expansion was discussed.  We approved $15,000 for juniper removal, building a wall and pour concrete, capping irrigation, and pouring concrete around the other side of the pool.

Next Board Meeting: Monday, May 21st, 2018.

Motion made to adjourn at 8:35. Seconded. Motion carried.