Posted on by Brett Gantt

November 27, 2017

Whitehall Manor HOA Board of Directors Meeting

Monday, November 27, 2017 – 7:00pm – 1006 Cuddington Ct.

Board Members in Attendance: Chris Boudreaux, Brett Gantt,  Shawn Gukelberger, Brian Alexander, Gary Lamach, Andy Doyle

Board Member Absent: Katey Pauls

HRW Representative: Vera Mason

Call to order 7:09

Quorum Established

Open Forum Attendee: none

Agenda items added: basketball goal in the parking lot-decided to table for now due to potential need for adjustable height goal and limited parking lot size for a goal

  1. Approval of Minutes – September 25, 2017 Board of Directors Meeting minutes were approved. Motion for approval. Motion seconded. Motion carried.
  2. Treasurer’s Report
    1. Operating Fund Balance – $21,769.81
    2. Reserve Cash Account – $18,049.17
    3. Total expenses (year to date) are over budget $190.26
    4. Net Income is over budget $4,087.42
  3. Management Report
    1. Suggested moving $10,000 to reserve fund.  Discussed moving less in order to paint pool house and replace rotten wood
  4. Committees
    1. Social: Fall Festival was a success and moderately attended.  We may change up the pool opening party to bring out more people.
    2. Communications: Brett will discuss future of website with Jim Looney and report back in the January meeting
    3. Architectural: one request tree removal
    4. Pool: Discussed updates to the pool house, pool furniture, bulletin board, flower garden in the front.  We will get estimates for the pool house and pool furniture updates and will install the bulletin board and flower garden ourselves.
  5. New Business
    1. After having a temporary need for parking at the pool, the need for a extended duration park form.  Vera will use some language that other neighborhoods have for parking lots.
    2. Discussed the budget items for 2018.  Notable changes included an increase in the social committee budget to $3000, moved the pool furniture/pool house repairs to capital improvements, moved ~$10000 into the reserve fund.
    3. Vera was asked to alert the landscaping company to trim the crepe myrtles by the entrance.

Next Board Meeting: Monday, January 22nd, 2018.

Motion made to adjourn at 8:45. Seconded. Motion carried.

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