November 28 2016

Whitehall Manor HOA Board of Directors Meeting

Monday, November 28, 2016 – 7:00pm – 1413 Applethorn Drive

Board Members in Attendance: Mary Lou Jackson, Brett Gantt,  Shawn Gukelberger, Brian Alexander, Liam Keane

Board Member Absent: Andy Doyle

HRW Representative: Vera Mason

Call to order 7:08

Quorum Established

Open Forum Attendee: none

1. Approval of Minutes – September 23rd, 2016 Board of Directors Meeting minutes were approved. Motion for approval. Motion seconded. Motion carried.
2. Treasurer’s Report
   1. Operating Fund Balance (end of the year) – $20,471.30.
   2. Reserve Cash Account – $15,099.76
   3. Total expenses are over budget $6,216.76.
   4. Net Income is under budget $571.
3. Management Report
   1. Recommended electrical inspection due to pool accident in Raleigh neighborhood.  Board approved inspection.
   2. Resales this year: 11
   3. Discussed idea for the path by the pool:
      1. Octagonal pavers that are impervious but allow for strollers to cross.
      2. Retaining wall near juniper trees by the bathrooms to provide shade area.
      3. Permanent structure by the stairs to have a planter with flowers.
4. Committees
   1. Social – Fall festivals occurred on October 29th.  Well attended and plenty of food and drink.
   2. Communications – No updates.
   3. Architectural – Planting trees request approved.
   4. Pool
      1. Adding signs for no overnight parking at pool.
      2. Added pool cover for winter.
      3. Vera will get quotes for a new card reader.
5. New Business
   1. Group of neighbors looking into erosion in area between Grappenhall and Whiston.
   2. Briefly discussed having the website managed by a professional.
   3. Pool furniture is in need of replacement, but will likely buy new set after next pool season.

Next Board Meeting: Monday, January 23rd, 2016.

Motion made to adjourn at 8:52. Seconded. Motion carried.